Scheduling UI enhancements with interviewer details and feedback reminder options

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These scheduling enhancements introduce significant improvements, allowing for greater control over interview confidentiality and streamlining the scheduling workflow. Recruiters and schedulers can now manage the visibility of interviewer names, enabling better interview integrity. Additional features such as feedback reminder emails, rolling window availability settings, and notes for both interviewers and candidates can now be configured and templatized. These changes improve ‌flexibility and privacy control in the scheduling process, aligning with diverse global recruiting needs.

Users

Recruiters, Schedulers

Needs addressed

• In some scenarios, knowing interviewer details can enable candidates to prepare in advance and can undermine the intended real-time analysis. The challenge is to provide confidentiality and prevent preparation bias. 

• This enhancement introduces a configurable option, accessible via a simple checkbox, allowing recruiters and schedulers to flag whether interviewer names should be exposed to candidates. When the option to hide names is selected, interviewer details will be removed from candidate communications, microsites, and calendar invites.

• Functionalities previously available only in the scheduling wizard, such as feedback reminder emails, the rolling window slider for candidate availability, notes for the interviewer, and notes to the candidate, can now be set up at a template level. This allows users to pre-configure these options in templates, so they are automatically selected or applied when scheduling.

• The number of days for feedback reminders is configurable in the scheduling config, and the rolling window slider allows organizations to set a default different from the scheduling wizard's standard 14 days. Notes for the interviewer can be input at a slot level and are templatized, while notes to the candidate will appear in the calendar invite and can also be templatized.

For more details on this feature, read Control interviewer name visibility during interview scheduling.

Impact on existing workflows

• Settings applied at the scheduling template level will now serve as default behaviors, which can then be overridden for specific interview instances in the Scheduling Wizard, Interview Plan, or Event Scheduling.

• If interviewer variables are explicitly added to candidate communications, they'll appear irrespective of the user setting to hide interviewer names.

• When there are multiple interviewers in a single interview slot, the chosen option applies to all of them. This means that either all interviewer names are hidden, or none are hidden.

• For Events, the chosen option applies to all interview rounds within that event.

Initial setup

This feature will be available to customers by default. Customers don't need to do anything to see this change in their Eightfold environment by the sandbox and GA dates.