Distinct permissions for current and past employee profile access

• Default Off

• Configuration implementation required

This feature introduces separate permissions to control the visibility of current and past employee profile information, enhancing data privacy. Additionally, the system easily recognizes individuals as past or present employees, and can distinguish between actual work experience and a candidate’s event attendance. This update provides more granular control over employee data access for different user roles, such as recruiters.

Users

Admins, Recruiters

Needs addressed

• Previously, customers were unable to prevent recruiters from seeing past employee applications without also granting access to current employee information. Additionally, the system incorrectly classified individuals who attended company events and mentioned it on their resume as past employees, leading to inaccurate profile classifications.

• As per the current behavior, TA users with PERM_VIEW_EMP_INTERVIEW_NOTES permission can view past employee data.

• This feature introduces two new permissions: PERM_VIEW_CURRENT_EMPLOYEE_ACTIVITY and PERM_VIEW_PAST_EMPLOYEE_ACTIVITY. These permissions allow for separate control over viewing activities and interview feedback for current and past employees. Furthermore, a new flag skip_past_experience_check in the traits config is introduced. This allows classifying candidates as employees based on ATS and TM data only, bypassing resume experience checks for certain companies. It ensures that attending an event is no longer automatically classified as past employment.

• This feature provides the following benefits:

  • Customers will experience enhanced privacy for their current employees by being able to restrict access to their profiles for certain user roles.

  • Recruiters will gain appropriate access to past employee data, facilitating potential outreach and re-hiring opportunities.

  • The accuracy of employee profile classification will improve, leading to more reliable data within Talent Acquisition.

To know more about this feature, read Understand employee profile visibility and classification.

Impact on existing workflows

Current TA user access remains unchanged if you don't enable these new permissions.

Note: Contractors who mention the employer in their work experience but are not recognized in internal systems, are not subject to these permissions and are treated as external candidates.

Initial setup

For further details and assistance, contact your dedicated Account Executive or Customer Success Manager.