- DATE:
- AUTHOR:
- The Eightfold team
Pay grade and foundational data versioning
WHAT'S INCLUDED
Each saved change to a pay grade or an org unit, such as editing the name, or editing variables and users, like, a department, job code, or location, creates a new version. Admins can open Version history to see what changed in each version, who saved it, and when. From the same panel, admins can preview an earlier version and restore it. New positions and offers use the latest version, while existing ones keep the version they were created with until a user reviews and applies the change. By default, ‘action required’ modal and refresh will be blocked for pending approval, approved, open, cancelled and rejected position statuses and extended, accepted, rejected offer statuses to prevent accidental refresh by recruiters to new version. However, these statuses are configurable and can be adjusted based on customer’s business needs. Admins can also mark a pay grade or org unit as inactive, which takes it out of use for new requisitions and offers without deleting it.
WHY IT MATTERS
When someone asks why an offer has a particular pay range or org unit, you can trace it back to the exact version and the person who saved it.
FEATURE DETAILS
Who can access | Admins who manage pay grades or foundational data in the Admin Console use Version history, Mark as inactive, and Mark as active. Recruiters and other users who can edit a position or offer review version changes on that position or offer. |
Feature type | Default On |
Requirements | Your account must use enhanced columnar foundational data. Version tracking for pay grades and org units must be turned on for your account, as described in the configuration doc. |
GETTING STARTED
Admins: Go to Admin Console > Talent Tracking > HRIS data > Pay Grades or Foundational Data Setup, open a pay grade or org unit, and select Version history, as described in Configure pay grade and foundational data versioning.
End users: When a pay grade or org unit on a position or offer has a newer version, the form shows Action required: 1 change to review. Select Review, choose the changes to keep, and apply them, as described in Streamlining offer updates with automated data refresh.
