- DATE:
- AUTHOR:
- The Eightfold team
Asynchronous event scheduling
WHAT'S INCLUDED
Previously, recruiters and candidates had to wait while Eightfold created calendar invitations, meeting links, and notifications across event interview rounds. Now scheduling requests are acknowledged immediately and these operations continue in the background.
For recruiter-led scheduling, requests appear with a status update in both Event Live View and Scheduling Center, which updates automatically once all rounds are created. If scheduling fails, the request is marked as "Interview scheduling failed" and schedulers are notified via email to retry meeting creation.
For candidate-led scheduling, candidates receive immediate acknowledgment when selecting/rescheduling an interview time. If scheduling fails, they receive an email with guidance on selecting another time or contacting their recruiter. Schedulers are also notified, and candidates can request assistance.
For multi-round interviews, if any round fails, the entire booking is marked as failed, preventing partially completed schedules.
WHY IT MATTERS
Recruiters and candidates can continue with other tasks without waiting for scheduling to complete.
Processing and failed requests are visible through status filters in the event's Schedules tab.
Failed requests trigger emails with clear recovery actions. If candidate rescheduling fails, the original confirmed interview remains unchanged.
FEATURE DETAILS
Who can access | Recruiters, Recruiting Coordinators, Schedulers, Candidates |
Feature type | Default On |
Requirements | Enhanced Filtering and Views within Scheduling Center and Event Scheduling performance enhancements should be enabled |
GETTING STARTED
Admins: No configuration effort required.
End users: Coordinators receive immediate acknowledgment after submitting an event scheduling request. The request shows it is processing in Event Live View and Scheduling Center and updates automatically once completed. If scheduling fails, coordinators receive an email notification guiding with the right next steps.
Candidates receive immediate acknowledgment when selecting or rescheduling an event interview time. Once scheduling is complete, they receive an email confirmation. If scheduling fails, they receive appropriate next steps. The existing scheduling workflows remain unchanged for schedulers, and candidates.
